Sales and Purchase Order Statuses Definitions [Information]

Modified on Wed, 13 May at 12:26 PM

In techOMS, both Sales Orders (SO) and Purchase Orders (PO) progress through a lifecycle defined by specific statuses to provide clear visibility into your fulfillment operations. This article explains the meaning of each status to help you track and manage your daily order flow effectively.

To visualize how these orders flow between external platforms, techOMS, and an Integrated System, refer to techOMS Feature Operations Diagram [Information].

Order Status Dictionary

The following table describes the meaning of each operational status for both order types:

STATUS	SALES ORDER (SO)	PURCHASE ORDER (PO)
Draft	The order is being created or edited but has not yet been finalized or submitted for processing.	The order is being created or edited but has not yet been finalized or submitted for processing.
On Hold	Indicates that the order is currently in Virtual Allocation, without committing it to a Fulfillment Channel until a predefined delay timer expires (or the order is manually released). Associated Shipments also assume this status simultaneously.	N/A
Approved / Sent To Warehouse	Approves the order, making it ready for allocation and fulfillment. The order has been successfully transmitted to the Fulfillment Channel and is awaiting fulfillment.	Approves the order, making it ready for allocation and receiving.
Fulfilling (SO) / Receiving (PO)	Applicable when an order with multiple shipments has one or more shipments shipped, but not all (Partial Fulfillment).	Applicable when an order with multiple receipts has one or more received, but not all (Partial Receipt).
Backordered	Occurs when a line lacks sufficient inventory for fulfillment within an Approved order. The entire order is marked as containing a backordered line. Items are temporarily out of stock and will be automatically shipped once available.	N/A
Shipped (SO) / Received (PO)	The order has been fully shipped.	The order has been fully received.
Cancelled	The order has been canceled and will not be processed or fulfilled. Approved orders can be canceled before they are fulfilled.	The order has been canceled and will not be processed or received. Approved orders can be canceled before they are received.


	To understand how these statuses specifically affect your Inventory Levels, refer to Understanding Inventory Levels and Order Status Impact [Information].